Fine Tuning a PowerPoint Presentation Takes me too Much Time. How can I Speed This up?

Chillibreeze Writer - Kavita Machiah

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It is not unusual to get frustrated while trying to fine tune a PowerPoint presentation. There are many aspects to consider while ensuring that the basic underlying features remain standard through all slides such as font type, font size, headings, spacing, logos (if any) etc.

First, use a good font, like Arial as opposed to Times New Roman - it’s easier to read on screen and will speed up your fine tuning process. Use fewer types font all through the PPT to make your own viewing of it easier.

Use colors that are effective. Too much color will distract you while you are trying to make modifications to your slides. Don’t forget that the PPT generates more interest from the relationship it creates rather than from the colors used.

While fine tuning a PPT, remember that the key in doing it fast is in using shortcuts. Just right click on your mouse to speed up your job. The right click button throws numerous options for formatting and editing and is much faster than going to the tabs on the top of the file and selecting a drop down from there. This is applicable to both content and images depending on where it is clicked on the file.

Drag and drop images instead of going to the insert tab to fine tune graphics.

Additionally, use the right click button to align text and graphics. Use the F2 option to move between the text in the text box and the box itself.

Keyboard shortcuts are perhaps the best option to maximize efficiency. Your presentation enhancement just got faster. Avoid using the drop down menus to make changes to your slides. This actually increases the time you spend tweaking that presentation. There are an array of keyboard shortcuts besides the basic CTRL C (Copy) and CTRL V (Paste). Using keyboard shortcuts will optimize time.

The contents of your slides can be viewed and edited faster in the outline option in your file. The changes will be reflected in the actual slide displayed on the right. You can also use slide option next to the outline option on the top left side of the file to move the slides around and arrange them accordingly.

Remember to follow these points while fine tuning your presentation the next time: right click, keyboard shortcuts, drag and drop and outline edit.

Chillibreeze's disclaimer: This is a contributed article and was published on Chillibreeze in April, 2010. The views and opinions expressed in this article are those of the author(s) and do not reflect the views of Chillibreeze as a company. Chillibreeze has a strict anti-plagiarism policy. Please contact us to report any copyright issues related to this article. The relevance of the facts and figures cited (if any) could change after a period of time.

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Fine Tuning a PowerPoint Presentation Takes me too Much Time. How can I Speed This up?

Chillibreeze Writer - Kavita Machiah

PowerPoint Production Services

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